Office Administrator

Alamy

Do you have a track record of delivering great administration support to a busy team?

Do you get a buzz out of crossing the T’s and dotting the I’s?

Are you super organised with the ability to rise to the challenge, remaining calm under pressure, whilst spinning various plates?

This role is really important to our business, you’re based front of house, always striving to deliver a great customer experience, to both our internal and external customers. It’s really varied too, encompassing HR, payroll, sales and Office admin, working as part of our small and perfectly formed team, this could be the role you’ve been waiting for!

Alamy is an ecommerce and technology business that sells stock images, footage and live news imagery to customers around the world. It’s a truly exciting time at Alamy, our business is growing, and we are continually working towards expanding our reach.

We want to continue creating a business we can be proud of.

To make this happen, we need brilliant people who are passionate and think differently.

With a CEO and management team who make fast decisions, we have to be able to keep pace and evolve.

At the heart of Alamy are a group of people who care about what we do and doing it really well.

We’re always ready to adapt to new situations and challenges to ensure that Alamy continues to provide excellent service and a unique product.

We’re ethical, believe in having a work life balance and have a lot of passion for our product!

Our values:

  • Put the customer first
  • Succeed (and fail) as a team
  • Strive for Better
  • Be Bold Be Brave
  • Do the right thing

Here’s some more detail about this exciting opportunity!

  • You’ll be coordinating business trips full circle including hotels, flights and car hire
  • Recruitment administration including posting adverts, arranging interviews and producing contracts
  • Coordinating onboarding plans and training events as required including booking venues, organising catering and equipment and sending invites
  • Super user for HR system, always looking to strive for better and make improvements
  • Coordinating payroll information and sending changes to external payroll provider
  • Collating invoices, expenses and credit card statements
  • Providing administration support to our sales team, working through sales reports and sending contact information of prospective customers to the relevant Account Manager
  • Meeting and greeting visitors, answering incoming calls and dealing with incoming and outgoing post
  • Facilities administration including ordering stationary, equipment and other supplies
  • General administration tasks for other departments as required

We’re looking for someone who has: 

  • Relevant experience in an Office Administration role
  • First class attention to detail and a passion for delivering work right first time
  • Brilliant organisational skills, able to manage a busy and varied workload
  • A strong desire to continually strive for better, be it improving our processes or adopting our ‘put the customer first’ approach that we always aim to deliver
  • A proven track record of working successfully as part of a team
  • Experience of working in HR and payroll would be great, although not essential

Want to know more and think you’ll fit in – let us know by applying today! 

Closing date: Tuesday 19 March 2019

Job Title: Office Administrator

Location: Alamy HQ in Oxfordshire

Type of Contract: Permanent

Hours: Between 30 – 36 ¼ per week, Monday – Friday. We’re flexible in considering applications from candidates looking for a part time or full-time role

Package: Up to £23,500 FTE, dependent on experience, plus 10% bonus and great benefits